Intergroup Outreach Subcommittees

The committees listed are Outreach subcommittees of the Operating Committee. The chairperson of each of these committees gives a report of its activities at the monthly Intergroup meetings. The general purpose of the subcommittees is to carry the AA message of recovery to the local community in various ways and through a number of community organizations, institutions and professional bodies. All AA members are welcome to attend subcommittee meetings except Finance and Human Resources, which are normally held on a monthly basis at Central Office. Membership of these committees is open to all AA members who have six or more months of sobriety. Subcommittee meeting times and details of each committee are listed below. [toc]

Cooperation with the Professional Community

This committee develops and carries out plans to carry the AA message to various professional people such as doctors, nurses, lawyers, social workers etc.  It works with those dealing with people with disabilities to develop and carry out programs for the alcoholic. The deaf action project shall operate under the auspices of the CPC  subcommittee.  It is responsible for providing support to AA members who are hearing impaired through encouraging groups to make meetings available in sign language and supporting those meetings. All AA members are welcome to attend CPC subcommittee meetings held:

DAY:                1st Tuesday of every month.

TIME:               7:00pm

LOCATION:     Central Office

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CPC Workbook Let’s Be Friendly With Our Friends Three Talks to Medical Professionals

CPC Guidelines Newsletter for professionals


Corrections Committee

This committee is responsible for supplying chairpersons, speakers and literature to corrections facilities.  It deals directly with institution staff and personnel who are responsible for the alcoholic. All AA members are welcome to attend Corrections subcommittee meetings held:

DAY:                1st Wednesday of each month

TIME:                7:00 pm

LOCATION:      Central Office

Corrections Committee Guidelines:

Members of this committee should be prepared to attend and/or chair meetings of Alcoholics Anonymous at correctional facilities throughout the Greater Vancouver Regional District. The committee plans events to acquaint AA members with the work of the Corrections Committee. The chairperson of this committee is responsible to arrange clearance for members to attend meetings and to ensure compliance with each facility’s rules. In order to be eligible for consideration for clearance a member must attend a minimum of three monthly subcommittee meetings and meet all requirements of the facility. Members of this committee may be designated to sponsor meetings and if so designated will act as liaison between meetings and the subcommittee. Meeting sponsors will adhere to the spirit of rotation.

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AA In Correctional Facilities Carrying the Message Into Correctional Facilities Corrections Correspondence Corrections Workbook How to get Clearance for Corrections Meetings

Public Information Committee

This committee is responsible for public information at two levels.  The public level: press, radio, television and film or video.  The institutional level:  Filling requests for speakers for any meeting other than AA groups at institutions or hospitals. All AA members are welcome to attend Public Information subcommittee meetings. 

DAY:                  4th Wednesday of each month

TIME:                7:30 pm

LOCATION:      Central Office

Public Information Guidelines:

Members of this committee should be prepared to speak and to provide information about AA to interested groups and the news media.

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Public Information Workbook Speaking at Non AA Meetings Understanding Anonymity AA in Your Community

Treatment Committee

This committee is responsible to ensure AA meetings are held and supported in those Treatment Facilities as requested.  It provides training for individuals and groups taking part in the work of the committee.  It maintains an AA literature supply for all Treatment Facilities and cooperates with these facilities in providing assistance and service in accordance with the primary purpose and traditions of AA.

DAY:               2nd Saturday of each month

TIME:              10:00 am  (Combined Treatment and Detox Subcommittee Meeting)

LOCATION:      Central Office

All AA Members are welcome to attend the Treatment Subcommittee meetings. The Treatment Subcommittee participates in the Bridging the Gap program to reach out to treatment patients that are new to AA.

Treatment Subcommittee Guidelines

Members of this committee should be prepared to attend and/or chair meetings of Alcoholics Anonymous at Treatment Facilities throughout the Greater Vancouver Regional District. The committee plans events to acquaint AA members with the work of the Treatment Subcommittee. The chairperson of this committee is responsible to arrange clearance for members to attend meetings and to ensure compliance with each facility’s rules. In order to be eligible for consideration for clearance a member must attend a minimum of three monthly subcommittee meetings and meet all requirements of the facility. Members of this committee may be designated to sponsor meetings and if so designated will act as liaison between meetings and the subcommittee. Meeting sponsors will adhere to the spirit of rotation. The subcommittee will provide the Intergroup Office with an up-to-date list of various meeting sponsors. The list will include the name and telephone number of each AA member on the committee.

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AA In Treatment Facilities Bridging the Gap

Hospital Committee

This committee is responsible to ensure AA meetings are held and supported in those Hospitals as requested.  It provides training for individuals and groups taking part in the work of the committee.  It maintains an AA literature supply for all Hospitals and cooperates with these facilities in providing assistance and service in accordance with the primary purpose and traditions of AA

DAY:                1st Tuesday of each month

TIME:                7:00 pm (Combined CPC and Hospital Subcommittee Meeting)

LOCATION:      Central Office

All AA Members are welcome to attend the Hospital Subcommittee meetings.

Hospital Committee Guidelines

Members of this committee should be prepared to attend and/or chair meetings of Alcoholics Anonymous at various hospitals throughout the Greater Vancouver Intergroup Society area. The Chairperson of this committee is responsible to ensure compliance with the rules of each hospital. Members of this committee may be designated to sponsor meetings and if so designated will act as liaison between the meeting and the subcommittee. Meeting sponsors will adhere to the spirit of rotation. Committee members will encourage AA members to volunteer to transport patients within the hospital to the meeting and will encourage members to visit patients in the hospital. Committee members will encourage members to volunteer as temporary sponsors for “Bridging the Gap”. The names, phone numbers and designated hospital(s) of such volunteers willing to visit patients will be provided to the Intergroup Office. The subcommittee will provide the Intergroup Office with an up-to-date list of various meeting sponsors. The list will include the names and telephone numbers of each AA member on the committee. The Hospital Subcommittee participates in the Bridging the Gap program to reach out to hospital patients that are new to AA.


Detox Committee

This committee is responsible to ensure AA meetings are held and supported in those Detox Centres as requested.  It provides training for individuals and groups taking part in the work of the committee.  It maintains an AA literature supply for all Detox Centres and cooperates with these centres in providing assistance and service in accordance with the primary purpose and traditions of AA.

DAY:                 2nd Saturday of each month

TIME:               10:00 am (Combined Treatment and Detox Subcommittee Meeting)

LOCATION:     Central Office

All AA Members are welcome to attend the Detox Subcommittee meetings.

(DETOX panel work orientation follows at 11 am–all welcome)

Detox Committee Guidelines

Members of this committee should be prepared to attend and/or chair meetings of Alcoholics Anonymous at various detox centres throughout the Greater Vancouver Regional District. The Chairperson of this committee is responsible to ensure compliance with the rules of each detox centre. Members of this committee may be designated to sponsor meetings and if so designated will act as liaison between the meeting and the sub-committee. Meeting sponsors will adhere to the spirit of rotation. The Detox Subcommittee participates in the Bridging the Gap program to reach out to detox patients that are new to AA.


Telephone Subcommittee

The telephone subcommittee provides volunteers to answer telephones at the Intergroup Office during the hours designated by the Operating Committee.  It provides training for members interested in volunteering for this work.  It updates and maintains the Guidelines for Telephone Volunteers.

DAY:                3Rd     Saturday of each month

TIME:              11:00 am (following the monthly orientation workshop)

LOCATION:    Central Office

All A.A. members are welcome to attend the Telephone Subcommittee meetings.

Telephone Committee Guidelines

This committee will consist of representatives chosen by groups and other interested members of Alcoholics Anonymous. The group representatives act as liaison between the committee and their home group and therefore are expected to attend regular meetings of the subcommittee. This committee will encourage groups and individuals to volunteer to answer telephones. It also works closely with staff members to coordinate scheduling. This committee will work closely with the office staff to provide telephone volunteers with up-to-date guidelines and reference materials. The committee monitors the responsible fulfillment of groups who volunteer for phone-answering duty. Where a group is shown to be failing in its duties, the Chairperson will notify the group’s telephone representative and a letter will be sent to the group. Upon the third time within a 12 month period that such action is required, the group will be notified they have been removed from the active groups list and advised as to the process for reinstatement. The subcommittee will provide the Intergroup Office with an up-to-date list of AA members willing to take extraordinary calls, i.e., languages other than English, late night, etc. The list will include the name, postal code and telephone numbers of each of those AA members.


Finance Committee

This committee has four members including the current chairperson of the operating committee and the three immediately previous chairs. The Chairperson of this committee will work closely with the office staff to ensure accuracy of financial statements and report monthly to the Operating Committee and to Intergroup.

Finance Committee Guidelines

The Chairperson of this committee will work closely with the office staff to ensure accuracy of financial statements and availability of background material related to the same. He/She will be prepared to present a financial report and answer any questions at the monthly Operating Committee and Intergroup Committee meetings. The format of the financial reports will reflect the wishes of the Intergroup members. The Chairperson will present the financial report to the Operating Committee and Intergroup Committee. Not less than three months prior to the end of the fiscal year the chairperson of this committee will present the proposed budget to the Operating Committee and if approved will present it to the Intergroup Committee on behalf of the Operating Committee. If rejected, the budget then will be returned to the subcommittee for re-evaluation and study, and the same steps will be followed until the budget is finally approved. This committee, with the approval of the Operating Committee, will establish the expense limit for non-routine purchases. Expenditures beyond these limits will require prior approval of the Operating Committee. The subcommittee will provide the Intergroup Office with an up-to-date list that will include the name and telephone numbers of each AA member on the committee.


Human Resources Subcommittee

This committee is responsible to provide human resources functions to the special workers at Central Office. It meets on an as needed basis and reports to the Operating Committee. This committee shall consist of the First Vice Chair of the Operating Committee sitting as Chair, the Chair of the Operating Committee and the Chair of the Finance Committee. A fourth member of the committee shall be chosen by the staff for a one year term. Only members of the committee may attend this meeting.

HR Committee Guidelines

The Chair of the Committee will call meetings as deemed necessary. This committee will report monthly to the Society. The staff will practice substantial unanimity in the selection of the fourth member of this committee. For this purpose staff means all paid workers. This committee will review the job descriptions at the time of appraisals or as otherwise required. This committee is responsible to approve a method and reporting forms for employee appraisals. This committee will act as a board of review for all unresolved staff complaints or disputes. This committee, at its discretion, may seek outside professional help. The subcommittee will provide the Intergroup Office with an up-to-date list that will include the name and telephone numbers of each AA member on the committee.


Accessibility Committee

This committee has procedures in place to help anyone with special needs to access A.A. meetings.  This includes, but is not limited to, Deaf and Hard of hearing, Developmentally Disabled, the Mentally and Physically challenged including non-verbal, blind and partially blind A.A. members. The committee offers resources to make the A.A. message and participation in our program available to everyone who reaches out for it, as well as collaborating with professionals working in these specialities to advise us how we can better serve our people with special needs. ALL A.A. members are welcome to attend the Subcommittee meetings held:

DAY                      1st Thursday of every month

TIME                      6:45 pm

LOCATION            Central Office

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AA for Alcoholics with Accessibility Concerns


Accessibility Committee Guidelines

The committee consists of your group representative OR any interested A.A. members who are willing to liaise with their home group, Central Office staff, and the Telephone Committee to provide telephone volunteers with up-to-date guidelines and reference materials as pertaining to members with Accessibility issues, i.e. people willing to take members to meetings, take meetings to the homebound, A.A. members who speak American Sign Language